Vacancy

Job Title: Personal Assistant to Sales Managers
Division and Department: Sales
Minimum Skills and Knowledge Required: MINIMUM SKILLS AND KNOWLEDGE REQUIRED • Standard 10 / Grade 12 or equivalent. • Secretarial Certificate / Diploma will be advantageous (NQF 5 / 6). • Minimum of 3 years’ experience in a “similar” administration position preferably in a similar environment. • Excellent business English, both verbal and written. • Established proficiency in MS Office with emphasis on Excel. • Statistical and analytical ability advantagous • Good interpersonal skills and ability to communicate effectively. • Availability to work extended hours as per operational requirements.
Behavioural Dimensions Required: BEHAVIOURAL DIMENSIONS REQUIRED • Honest and hardworking. • Passionate about getting things done right, first time, every time. • Ability to work efficiently on own or as part of a team, in a highly pressurised environment. • Meticulous attention to detail. • Flexible in terms of working hours (overtime and weekend work when required). • Safety conscious. • Subscribe to the principle of a place for everything and everything in its place. • Good sense of urgency. • Having a great helpful attitude.
Brief Description of Key Performance Areas: BRIEF DESCRIPTION OF KEY PERFORMANCE AREAS • Book tours for clients for TLS. • Approve/Decline credit request within prescribed timeframe of four hours. • Assist Managers with various tasks, from time to time. • Manage all staff requests such as ordering of stationary, laptops etc. • Take minutes of meetings and accurately distribute to the Group Sales Manager. • Make daily meal and refreshment arrangements i.e. tea time and lunch time for Groupl Sales Manager • Attend to various projects as assigned and submit feedback to managers. • Prepare and ensure new employees have everything required on the first day that they start i.e. desks, pc, access etc. and make them feel welcomed. • Monitor cleanliness and tidiness of office - office management. • Follow up on all IT or Maintenance issues. • Oversee and monitor timekeeping i.e. lunch and smoke breaks and report any problems to management. • Liaise with contractors regarding any issues. • Perform general administrative duties (copying, faxing, e-mails, booking accommodation, flights, arrange petty cash, order stationary, ordering of food etc.) • Assist in other positions and/or departments, as and when required. • Adhere to HSE rules and regulations and PPE requirements. • Maintain good housekeeping standards.
Contact Person: Anne-May Pienaar
Contact Phone: 0114579099
Contact Fax:
Contact Email: [email protected]
Date Circulated: 2021/10/05
Closing Date: 2021/10/08
Additional Information: N.B.: 1. All applications must be routed via the applicant’s Departmental Manager or the Human Resources department with an updated CV and motivational letter from the applicant. 2. The Company will take into consideration its Employment Equity Policy when candidates are selected. 3. Only candidates who meet the minimum requirements of this position will be considered and/or contacted. 4. If you have not received a response within 5 working days from the date of submission of your CV, please accept that you application was unsuccessful.
 

N.B. Note that the Company will select candidates with due cognisance of its Employment Equity Policy.